Empleos
Compliance Officer
The San Juan Bay Estuary Partnership (Estuario) is seeking a Compliance Officer to join our highly skilled grants management team. This position will help ensure successful management of grants funded by federal and local government agencies.
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)3 non-profit organization that operates the San Juan Bay Estuary Partnership, or Estuario. Established in 1994, we are the only tropical and non-continental location within the National Estuary Program (NEP) under Section 320 of the Clean Water Act. The Estuario operates as a partnership committed to their collective responsibility to restore and conserve the waters and associated ecosystems of the San Juan Bay Estuary and its watershed as a sustainable axis of social and economic development. Estuario’s work is guided by a master restoration plan known as the Comprehensive Conservation and Management Plan (CCMP) for the San Juan Bay Estuary.
The Compliance Officer will report to the Grants and Compliance Manager and support the management of a sustainable grants program that will further the organization’s mission of restoring and conserving water quality in the San Juan Bay Estuary ecosystem.
Responsibilities:
Oversee grant compliance with all required regulations during all stages of grant mangement lifecycle – preaward, award phase/project implementation, and post award phases.
Support Grants and Compliance Manager in developing strategies, best practices, and tools for grants management and compliance
Capacity building and support to staff and service providers to ensure grants are managed in compliance with donor requirements, this includes refresher workshops/presentations, onboarding new contractors, creating contractor manuals etc.
Draft project contracts, including a detailed scope of work, specific tasks, project deliverables and project budget to ensure compliance with work plan and funding requirements
Assist grants mangement and operations team with onboarding new contractors regarding compliance, invoicing, procurements, and purchasing procedures, etc
Manage federal resources web portals, tools, and systems, including Grants.gov, ASAP.gov, eGrants, DUNs, and sam.gov as needed
Review invoices and other supporting documentation to evaluate compliance with terms of the contract, work plans, and grant requirements, and assure that contracts for projects are properly executed and being conducted in a timely fashion.
Carry out monitoring and reporting of projects and advise Grants and Compliance Manager, and other staff as needed, of areas requiring action or attention
Support in the progress of work plans related to projects by reviewing the project activities, deliverables, reports, and invoices of services providers and advise project staff of areas requiring action or attention, as well as attending contractors’ monthly progress meetings
Support the development of customized grants reports for funders as per funding agreements, as well as for senior management that demonstrates the impact of Estuario’s projects and initiatives
Collaborate in design of metrics, performance measures, streamlining of internal processes, audit support on site verification, data quality via field visits, and other related activities that will ensure donor compliance is achieved
Analyze and propose alternatives for best funding and reporting integration with multiple sources of funding
Ensure that expected funding for grants is recorded accurately to support income tracking and reporting. This includes the development of balance sheets, account reconciliation, cash flow analysis, evaluation of expense reports and other necessary reports.
Support purchasing and procurement processes in compliance with Estuario’s internal policies and procedures and grant requirements.
Support drafting of all letters of support and memorandums of understanding as required by grantors as needed
Support the development of job descriptions for open positions and participate in the selection of future service providers to ensure responsibilities are aligned with the established work plan and deliverables and contribute to Estuario’s compliance with grants and work plans
Support grants management and operations team with procurement and purchasing procedures to ensure compliance with work plans, and enforce compliance with internal policies as needed
Meet regularly with Grants and Compliance Manager and submit reports on a regular basis.
Required Qualifications (Education and Experience):
Bachelor’s Degree required, Master’s Degree a plus in Public Administration, Public Policy, Management, Business Administration, Accounting or related fields
Over 2 years of experience in grant and/or project administration and coordination, preferably experience with nonprofit administration
Experience working with procedures governing state, federal, and private grant proposal submissions, funder selection criteria and post-award funder expectations, preferred.
Knowledge, Skills and Abilities:
Knowledge of federal, state and donor regulations
Knowledge of the program management cycle design, monitoring and evaluation
Strong oral, written, and graphic communication skills
Strong level of independence; flexible and a self-starter; able to manage multiple projects at a time while also being highly detail oriented with an attention to quality.
Demonstrate excellent creative, strategic, analytical and, organizational skills and strong process orientation.
Detail-oriented, with strong planning, time management, and administrative skills
Ability to work under pressure, in a team, and for long hours if required
Computer literacy in Microsoft Office, cloud-based data access and share software such as Google Drive, and other software such as Adobe, etc required.
Experience in working in environmental conservation and/or development a plus
Proven track record of coaching and capacity building
Experience working in financial reporting and/or billing preferred
Ability to communicate technical information to a broad range of stakeholders
Willingness to seek collaborative solutions to complex environmental challenges
Ability to collect, compile, analyze, and evaluate a complex set of inputs and present the findings and conclusions clearly and effectively.
Compensation:
$24/hr., or commensurate with experience.
Language Required:
Fully bilingual in English and Spanish.
How to apply:
Interested candidates should submit a cover letter and resume/CV by email to: [email protected] by February 10, 2024. The email must be directed to Brenda Torres, Executive Director, and must specify in the subject the title of the position, «Compliance Officer».
Sources of funding:
EPA Grant 28
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)3 non-profit organization that operates the San Juan Bay Estuary Partnership. The Corporation for the Conservation of the SJBE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or genetics. MBE/WBE and other certified minorities and small businesses are encouraged to apply.
