Empleos
Grants and Compliance Manager
The Grants and Compliance Manager ensures Estuario’s fiscal integrity and oversees the full grants management process, from grant writing and pre-award activities to post-award administration and final closure, supporting the organization’s strategic priorities and the implementation of the Comprehensive Conservation Management Plan (CCMP).
The Grants and Compliance Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet funder guidelines and criteria. This person serves as the primary grant writer, manages funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on outcome measurement.
ABOUT ESTUARIO
The Corporation for the Conservation of the San Juan Bay Estuary is a 501c3 non-profit organization that operates the San Juan Bay Estuary Partnership, or Estuario. The Estuario became part of the National Estuary Program (NEP) in 1994 and is the only tropical and non-continental location within the NEP under Section 320 of the Clean Water Act. The Estuario’s mission is to restore and conserve the waters and associated ecosystems of the San Juan Bay Estuary and its watershed as a sustainable axis of social and economic development. The work is guided by the Estuario Plan, a master restoration plan for the San Juan Bay Estuary officially known as the Comprehensive Conservation and Management Plan (CCMP).
Responsibilities:
- Manages overall grant efforts, ensuring compliance with grant regulations, reviewing and developing grant proposals, managing grant databases, engaging with donor agencies, educating staff on policies and compliance procedures.
- Develops sustainable and effective grants programs, optimizing the grant administrative process by ensuring compliance with all grant regulations, engaging with donor agencies, and preparing reports.
- Designs grant programs and develops work plans and budgets with the Executive Director and Sr Program Manager and collaborates with the staff members to integrate their input.
- Ensures grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including
- Monitoring and maintaining funder and investor reporting schedules and requirements;
- Tracking progress toward organizational and programmatic outcomes and goals;
- Requesting reimbursements and drawdowns as needed;
- Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.; submit reports to funders and investors
- Ensure compliance with the rules and regulations administered by the grantor; oversee special audits conducted by grantor.
- Performs functions of financial administration and reporting, including preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening, and support in processing requests for expenditures and purchases.
- Tracks and reports progress toward organizational and programmatic outcomes and goals.
- Provides financial administration support to the Executive Director and the administration/operations team.
- Assists in evaluating the fiscal administration of grant programs.
- Leads grant proposal development and submission- preparing, organizing, and submitting materials for proposals.
- Serves as the primary grant writer and develops, and prepares proposals, Letters of Intent (LOIs), grant application narratives, and budgets in collaboration with staff.
- Drafts compelling progress reports and targeted program updates (e.g. blog posts, press releases, FB and Twitter posts) to funders that fully capture programmatic success and impact.
- Enhances funding models, identifies new sources of funding, and tracks grant opportunities.
- Reinforces and fosters relationships with donors as needed
- Maintains a master calendar of grants and prospects and all associated files and correspondence.
- Researches statistics, trends, and data for grant proposals and community advocacy.
OTHER TASKS
- Oversees the initiation and implementation of funded projects, both public and private.
- Facilitates successful project implementation.
- Ensures that all staff members are knowledgeable in proper project management and implementation strategies.
- Partners with grants project staff to ensure that hiring occurs in an appropriate time frame.
- Ensures that projects follow all internal policies and procedures.
- Coordinates sub-granting arrangements and partnerships.
- Requests grant change requests of funding agencies as needed.
- Assists in any other tasks to advance the work plans of the organization.
Required Qualifications (Education and Experience):
- Bachelor’s Degree required, Master’s Degree preferred in Public Administration, Public Policy, Management, Business Administration or related fields
- Over 5 years of experience in grant and/or project administration and coordination, preferably experience with nonprofit administration
- Experience working with procedures governing state, federal, and private grant proposal submissions, funder selection criteria and post-award funder expectations, preferred.
Knowledge, Skills and Abilities:
- Demonstrate excellent creative, strategic, analytical and, organizational skills and strong process orientation.
- Strong written communication skills, particularly in technical writing and development of grant proposals
- Flexible and a self-starter; able to manage multiple projects at a time while also being highly detail oriented with an attention to quality.
- Ability to work independently as well as collaboratively in a team environment.
- Computer literacy in Microsoft Office, cloud-based data access and share software such as Google Drive, and other software such as Adobe, etc required.
Language Required:
Fully bilingual in English and Spanish.
How to apply:
Interested candidates please submit a cover letter and resume/CV by email no later than November 30, 2025: [email protected]. The email and cover letter must be directed to Brenda Torres, Executive Director, and must specify in the subject the title of the position, «Grants and Compliance Manager».
Sources of funding:
Source of funding: EPA 320 Grant #CE99206929-3 (pending EPA approval), State Revolving Funding (C-72-250-03, C-72-250-04, C-72-250-05, C-72-250-09, C-72-250-11), Investment Infrastructure and Jobs Act (IIJA) funding (#4T-96213322-2)
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)3 non-profit organization that operates the San Juan Bay Estuary Partnership. The Corporation for the Conservation of the SJBE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or genetics. MBE/WBE and other certified minorities and small businesses are encouraged to apply.
