Podcast Production And Consultation

The San Juan Bay Estuary Program (Estuario) seeks proposals from qualified firms/individuals for Podcast Services. Proposers are invited to respond to Podcast Production and Consultation task.  It is the Estuario’s intention to award a contract with an initial term of four (4) months, with an option to renew for up to an additional twelve (12) months.

The San Juan Bay Estuary Program (Estuario) seeks proposals from qualified firms/individuals for Podcast Services. Proposers are invited to respond to Podcast Production and Consultation task.  It is the Estuario’s intention to award a contract with an initial term of four (4) months, with an option to renew for up to an additional twelve (12) months. It is the Estuario’s intent to enter into said contract for service with a start date of on or before May 11, 2020.

Scope of Service

Produce at least one podcast episode monthly, approximately 15-20 minutes in length, including but not limited to:

  1. Audio editing and sound design for all episodes 
  2. Conducting audio interviews, recording contributors and voice tracking the host – including associated 
  3. scheduling and logistics 
  4. Participation in content development meetings with Estuario team 
  5. Coordinating and collaborating on scriptwriting for all episodes 
  6. Production of music, sound effects and obtaining any associated licenses 
  7. Mastering for dissemination on various outlets, including Estuario’s website, social media, podcast apps, etc. 

Submittal Requirements

Submittals should include a cover letter indicating the contact information for the entity proposing. Include at a minimum: 

  1. Key names, including title and position;
  2. Complete mailing addresses;
  3. Telephone numbers (including cell number as appropriate); and
  4. Email addresses, and any other information needed by Estuario to contact Proposers

Proposals Response

Proposers are to submit complete, detailed responses addressing the scope of service as outlined above. Submittals should be organized in a clear and concise manner within a single electronic binder. The format for the submittal should be as follows: 

 

  • Proposer’s Profile:  Provide a description of proposer’s track record, including number of years in business, remote capability, organizational structure (e.g., corporation, partnership, sole practitioner, etc.), areas of expertise, etc. 
  • Key Personnel:  Provide a summary description of the key personnel who will be involved in this project, their roles and responsibilities, and their experience in similar past projects. In addition to this summary, resumes should be provided. 
  • Examples of Similar Work Produced or Services Rendered:  Include a summary describing at least one (1) relevant past project. These examples should include a summary of each project, and a sample of media. 
  • Appendix/Portfolio:  Applicants may provide a portfolio of work, via weblink to highlight the proposer’s past work as applies to this proposed project. Applicants may also use this section to provide any additional information regarding qualifications or methods relevant to this project. 
  • Cost Summary:  Include a detailed summary of costs broken down into product and service costs. Also, provide a full scope and half scope including any and all other costs pertinent to the elements required for the podcast.

 

Submission Instructions

  • Interested individuals/companies are required to submit one (1) electronic copy of the proposal. 
  • Proposals must be submitted no later than 5:00 p.m. on Friday, May 1, 2020. 
  • For any questions or additional information, please contact Brenda Torres, Executive Director via email at reclutamiento@estuario.org

Evaluation

All applicants will be evaluated and rated based on their demonstrated capability and experience in providing the scope of service(s) to an organization. 

A panel will review how closely an applicant’s proposal meets the expectations set forth in the RFP in the following areas: 

Category  Maximum Points Allowed 
Work Plan/Methodology (Implementation Plan)  40 
Experience/Track Record  30 
Local Knowledge  10 
Remote Capability  10 
Fee in relation to scope of work  10 
Total Possible Points  100 

 

Schedule

The anticipated schedule for this solicitation is as follows: 

Date  Activity 
April 29, 2020 Release of RFP 
May 1, 2020 Proposal Deadline 
May 4-5, 2020  Proposals Reviewed 
May 6-8, 2020  Contract Negotiations and Finalization 
May 11, 2020  Contract Commencement 

 

The San Juan Bay Estuary Program (Estuario)

The San Juan Bay Estuary Program (Estuario) is part of the National Estuary Program (NEP), created under Section 320 of the Clean Water Act (CWA), and managed nationally by the United States Environmental Protection Agency (USEPA). Its mission is to improve the water quality of the San Juan Bay Estuary. Estuario provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or genetics.