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REQUEST FOR PROPOSAL (RFP) – Graphic Design Services for Interpretive Signage at the UPR Botanical Garden
The San Juan Bay Estuary Partnership (Estuario) is seeking proposals for the graphic design of up to five (5) interpretive signs to be installed along an interpretive trail at the University of Puerto Rico (UPR) Botanical Garden in Rio Piedras.
The Service Provider will be responsible for the graphic design and layout of up to five (5) signs using the educational content, interpretive themes, and visual recommendations developed by an Interpretive Planning and Content Development Specialist in collaboration with a Botanical Specialist. The signage will communicate the ecological and botanical significance of the area, promote environmental education, and enhance the visitor experience through engaging and accessible visual materials.
Each sign will incorporate educational information in Spanish and English, including interpretive messaging, photographs, illustrations, diagrams, maps, and/or other visual elements, as applicable. The signs may also include QR codes that provide access to additional educational content and resources. The interpretive trail will support both guided and self-guided tours and will also serve as markers for Estuario’s annual 5K race.
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)(3) non-profit organization that operates the San Juan Bay Estuary Partnership, or Estuario. Established in 1994, we are the only tropical and non-continental location within the National Estuary Program (NEP) under Section 320 of the Clean Water Act. Estuario operates as a partnership committed to the restoration and conservation of the waters and associated ecosystems of the San Juan Bay Estuary and its watershed as a sustainable axis of social and economic development. Estuario’s work is guided by a master restoration plan known as the Comprehensive Conservation and Management Plan (CCMP) for the San Juan Bay Estuary.
SPECIFICATIONS
Graphic design services for up to five (5) interpretive signs to be installed along the UPR Botanical Garden trail.
The Service Provider shall:
- Develop a cohesive graphic design concept for up to five (5) interpretive signs, ensuring consistency in visual identity, typography, colors, and layout.
- Incorporate the educational content provided by the Interpretive Planning and Content Development Specialist, including titles, body text, captions, and other relevant information in Spanish and English.
- Incorporate appropriate visual elements, such as photographs, illustrations, diagrams, maps, icons, and other graphics, to complement the interpretive content and enhance visitor engagement.
- Integrate QR codes, as applicable, to provide visitors with access to additional educational information and resources for self-guided tours.
- Coordinate with Estuario staff, the Interpretive Planning and Content Development Specialist, and other relevant stakeholders to ensure that the graphic design aligns with the interpretive objectives and educational messaging of the project.
- Present draft designs for review and incorporate feedback and revisions as necessary.
- Deliver final, high-resolution, print-ready design files for up to five (5) signs by March 1, 2027, including editable source files and all associated graphic elements required for production.
The designs must consider outdoor conditions, readability, accessibility, and durability of the signage. Final dimensions, materials, and other technical specifications will be coordinated with Estuario.
The scope of work is limited to graphic design services and does not include the development of the educational content, fabrication, or installation of the signs.
SUBMISSION PROCESS
Submit the proposal via email to [email protected] on or before November 27, 2026. Please include “Graphic Design – UPR Botanical Garden Signage” with the Service Provider’s name in the subject line.
The proposal must indicate the following items in a concise yet complete manner:
- Proposal summary.
- Proposed timeframe for completion of the work.
- Contact information.
- Detailed breakdown of costs, including any applicable additional fees.
- Terms of payment.
- Examples or portfolio of previous graphic design work, preferably related to interpretive signage, environmental education, or similar projects.
All proposals must be firm and include a date of expiration.
SELECTION PROCESS
An evaluation committee composed of Estuario staff will evaluate each proposal, and the Service Provider will be selected based on responses to this RFP.
Estuario provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics. Minority and women-owned business enterprises (MBE/WBE), other certified minorities, and small businesses are encouraged to apply.
EVALUATION CRITERIA
The following criteria will be considered during the evaluation process:
- Proposed services meet specifications and objectives.
- Proposed timeframe.
- Proposed costs.
OTHER CONDITIONS
Time Extensions
Estuario, in its sole discretion, may change and/or extend the deadlines for the above-mentioned tasks, and such changes and deadlines will be communicated to all applicants who submitted an interest notification.
RESERVATIONS
This RFP does not commit Estuario to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. Estuario reserves the right to request additional information and/or clarifications.
PUBLIC RECORDS
All proposals submitted in response to this RFP become the property of Estuario and public records, and as such may be subject to public review.
RIGHT TO CANCEL
Estuario, at its sole discretion, reserves the right to cancel this RFP for any or no reason, in part or in its entirety, including but not limited to the selection schedule, submittal date, and submittal requirements. If Estuario cancels or revises the RFP, all potential consultants will be notified in writing by Estuario.
PUBLIC INFORMATION
Selection announcements, contract awards, and all data provided by Estuario shall be protected from public disclosure as applicable. Consultants desiring to release information to the public must receive prior written approval from Estuario. Estuario, at its sole discretion, shall determine the release and disclosure of information related to this RFP and any final work products resulting from it.
Start Date:
Immediately
Language Required:
Proficient in Spanish and English.
Sources of funding:
Section 320 (Grant #CE99206929-4)
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)(3) non-profit organization that operates the San Juan Bay Estuary Partnership. The Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics. MBE/WBE and other certified minorities and small businesses are encouraged to apply.
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)3 non-profit organization that operates the San Juan Bay Estuary Partnership. The Corporation for the Conservation of the SJBE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or genetics. MBE/WBE and other certified minorities and small businesses are encouraged to apply.
