The San Juan Bay Estuary Partnership (Estuario) seeks qualified applicants to work as Stakeholder and Engagement Coordinators. The Stakeholder and Engagement Coordinator supports Estuario’s role as a regional convener, catalyst, and facilitator to restore and maintain clean waters that support thriving ecosystems, healthy communities, and a vibrant ecosystem in the San Juan Bay Estuary and its urbanized watershed.
Estuario was established in 1994. We are the only tropical and non-continental location within the National Estuary Program (NEP) under Section 320 of the Clean Water Act. Estuario operates as a partnership of public and private entities committed to their collective responsibility to restore and conserve the waters and associated ecosystems of the San Juan Bay Estuary and its watershed as a sustainable axis of social and economic development. The Partnership is a trusted regional science-based organization supported by engaged stakeholders.
Estuario’s work is guided by the Comprehensive Conservation and Management Plan (CCMP) for the San Juan Bay Estuary and is implemented in collaboration with its Partnership. The Stakeholder and Engagement Coordinator will focus on facilitating and coordinating engagement between the various partners, collaborators, and stakeholders within local, state, and federal agencies, NGOs, academia, and business leaders in the private sector to implement the CCMP. The Stakeholder and Engagement Coordinator(s) reports to the Stakeholder and Engagement Manager.
RESPONSIBILITIES
The primary function of the Stakeholder and Engagement Coordinators is to ensure ongoing effective communication and cooperation with and between Estuario’s partners and collaborators in the public and private sectors, nonprofits, and communities to advance the revision and implementation of the CCMP.
The Coordinators will lead the proper and timely preparation, documentation, and follow-up of all stakeholder engagement efforts, including meetings, activities, and other events.
Applicants must state in their cover letter their preferred role.
Tasks for all three roles will include, among others:
- Developing and managing an updated stakeholder database with contact information, relevant information regarding collaboration with Estuario, documentation of touchpoints and engagement, action items, and any other relevant details.
- Ensuring feedback from stakeholders and any requests are responded to within agreed upon time periods.
- Tracking stakeholder concerns/issues and proactively taking action as necessary.
- Following up on any pending or action items with stakeholders and/or Estuario team and keeping track of follow up and progress of implementation.
- Maintaining organized records of materials, documentation, and follow up related to stakeholder activities, events, and meetings.
- Organizing and coordinating logistics for community relations events, workshops, roundtables, forums, including developing agendas, project plans, minute taking, and production of reports.
- Preparation for activities, events, and meetings; including preparation of agendas, meeting packets, presentations, and other materials.
- Documentation, note-taking, preparing and sharing minutes of activities, events, and meetings.
- Coordination tasks necessary for activities, events, and meetings; including scheduling, reserving locations, and any other tasks to ensure the events are run smoothly and efficiently.
- Setting up tables and chairs, distributing meeting materials, mounting projection equipment, and any other tasks necessary to ensure the space is ready for the activity or event to start on time.
As a Service Provider with Estuario, the Stakeholder and Engagement Coordinator will need to:
- Attend any and all necessary meetings with Estuario staff to prepare and complete all contract deliverables.
- Cover own business and travel expenses and tools, including transportation, computer, computer software and licenses, materials, etc.
- Be able to work from outside Estuario’s premises and be on-site as needed.
BASIC QUALIFICATIONS
- Bachelor’s Degree is required. All fields will be considered. However, fields such as Communications, Environmental Sciences, Ecology, Urban Planning or Journalism can likely provide the candidate with the skills required for this position.
- At least 3 years working experience is preferred. However, all levels will be considered.
SKILLS AND ABILITIES
The ideal candidate is a bridge-builder who excels at making connections and managing relationships with a diverse range of stakeholders, including but not limited to high-level executives, public servants, and communities.
Additionally, all candidates will be and/or have:
- Fully bilingual in English and Spanish.
- Excellent written communication skills in English and Spanish.
- Excellent documentation skills, particularly in taking notes and minutes and action items.
- Strong ability to track, document, and report progress in a structured manner and follow up on pending tasks and actions.
- Excellent verbal communication and interpersonal skills in English and Spanish, including public speaking to diverse audiences including but not limited to the government (federal, state, and local) sector, businesses, and communities.
- Strong ability to synthesize information quickly and accurately.
- Enjoys and works well independently and as part of a team.
- Extremely detail-oriented while having the ability to think conceptually, ie “big picture” thinking
- Proactive all around, from communication with diverse audiences to working with their team and
- Computer literacy in Microsoft Office, Adobe Acrobat, cloud-based data access, and shared software such as Google Drive.
- Excellent with skills social networks and other virtual platforms/software to support the activities of the engagement and participation process.
HOW TO APPLY
Interested candidates must submit the following to [email protected] by November 13, 2023:
- Cover Letter: Written in English and directed to Brenda Torres, Executive Director. The cover letter must:
- State the applicant’s preferred role.
- Present at least two supporting concrete examples of similar positions — with relevant achievements and/or impact — that demonstrate the applicant is prepared to be successful in their preferred role.
- Highlight experience with non-profit organizations, if available.
- Resume/CV: Written in English, including three references.
- Writing sample: Written in Spanish. The writing sample must have been completed and edited by the candidate completely independently and can be an academic essay/report, a formal meeting report, proposal, or other technical report.
The email must specify in the subject the title of the position, «Stakeholder and Engagement Coordinator»
Source of funding: EPA Section 320 / State Revolving Funds / Bipartisan Infrastructure Law
The Corporation for the Conservation of the San Juan Bay Estuary is a 501(c)3 non-profit organization that operates the San Juan Bay Estuary Partnership. The Corporation for the Conservation of the SJBE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or genetics. MBE/WBE and other certified minorities and small businesses are encouraged to apply.
