CONTRACT ANNOUNCEMENT

GRANT WRITER

SAN JUAN BAY ESTUARY PROGRAM

 Sunday, November 19 2017

The Corporation for the Conservation of the San Juan Bay Estuary is currently in the process of contracting the services a Grant Writer to contract for the federal fiscal year starting December 1, 2017 and ending September 30, 2018.

PROJECT OVERVIEW

The San Juan Bay Estuary Program (SJBEP) is currently seeking a firm or individual to develop its corporate website to inform about the programmatic activities and scientific studies performed for the restoration of the San Juan Bay Estuary System. This platform will promote the SJBEP and inform thousands of people of its activities, workshops and everything related to the conservation of the Estuary. The core of the SJBEP are: wildlife and habitat, science, community involvement, water quality and education. The services to be provided by the Grant Writer will be coordinated with the San Juan Bay Estuary Program.   

ABOUT SJBEP

Founded in 1993, the San Juan Bay Estuary Program is an environmental conservation organization. Their mission is to protect the San Juan Bay Estuary, the meeting point of the water from rivers with the ocean in eight municipalities. These are

TASKS

The person contracted must have the following skills and will have the following responsibilities, which will be performed in close coordination with the San Juan Bay Estuary Program

  1. Identify possible funding sources for the implementation of (a) the actions included in the San Juan Bay Estuary Comprehensive Management and Conservation Plan.

  2. Manage federal resources web portals, tools, and systems, including Grants.gov, ASAP.gov, eGrants, DUNs, and sam.gov.

  3. Evaluate funding sources according to the needs and make recommendations on which could help move forward the objectives of the above mentioned plans, and on the best approach.  

  4. As requested, prepare a work plan and timeline for each funding opportunity that will be pursued.

  5. Write proposals and grant applications on behalf of the San Juan Bay Estuary Program following the guidelines established by the funder, collaborate in the design of metrics, performance measures, budget, among others, and submit the required documents on time.

  6. Collaborate with the funds recipient in those activities that will allow them to meet the compliance and reporting requirements of approved grants.  

  7. Collaborate with other people within the organization’s network.

  8. Ability to work with diverse subjects related to the San Juan Bay Estuary Program, and its projects and programs.

  9. Establish effective communication with funders and the San Juan Bay Estuary Program.  Participate in meetings.  

  10. Submit progress reports to the Executive Director of the SJBE Program as requested.

  11. Other related services.

Basic credentials and skills needed to apply include:

  1. Bachelor’s Degree, and preferably Master’s degree, from an accredited university in the Humanities, Social Sciences, Communications, Planning or related fields.

  2. Advanced oral and written communication skills in both English and Spanish.  Clear and concise writing skills, drafting documents that comply with specific requirements.

  3. Proven experience in proposal writing, including complex federal grants and varied topics. If selected for interview, the person must present a list of grant applications submitted and approved.

  4. Must own a computer.

  5. Knowledge of the federal Office of Management and Budget circulars A-122, and A-133.

  6. Ideally, experience requesting funds from federal agencies and local as well as international non-governmental organizations.

HOW TO APPLY

Deadline:  November 27, 2017

Applicants must send their résumé with a cover letter highlighting previous grant writing experience and results, as well as one page sample of technical writing in English, to the following e-mail: Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo.   

Corporation for the Conservation of the San Juan Bay Estuary is an equal opportunity employer that supports Affirmative Action and Equality Opportunities.

 

CORPORATION FOR THE CONSERVATION OF THE SAN JUAN BAY ESTUARY

JOB DESCRIPTION: STAKEHOLDERS AND COMMUNITY COORDINATOR

 Friday, November 17 2017

The Stakeholders and Community Coordinator is a facilitator, a people’s person, and a team worker.  The Coordinator has the primary job of engaging people from all sources of life to perform volunteer work in order to accomplish the mission of the restoration of the San Juan Bay Estuary.  This professional is also in charge of encouraging public participation and community involvement in restoration projects across the San Juan Bay Estuary watershed.  This position develops sponsorship/business arrangements and relationships with businesses, individuals, schools and other organizations interested in supporting the San Juan Bay Estuary Program’s general operations and program areas. This position reports to the Executive Director.

 

Main products delivered: Develop and implement a comprehensive and innovative community outreach plan targeting individual, private, corporate, school and other organizations. Submits proposals to engage potential partners on behalf of the San Juan Bay Estuary Program in a timely and consistent manner. This includes developing concepts, gathering and formatting information and preparing clear communications.  Recruits, coordinates and evaluates volunteers for the organization’s volunteer program; promotes community involvement; and coordinates the Citizen Advisory Committee (CAC)’s meetings.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned):

 

Stakeholder and Community Relations

  • Maintains constant communication with relevant stakeholders and community leaders.

  • Facilitates meetings between the Executive Director and stakeholders

  • Maintains and feeds a database with information about stakeholder groups and organizations in the estuarine system and beyond.

  • Offers workshops to various sectors and community leaders.

  • Maintains open communication channels and is aware of community concerns, and proposes the Executive Director appropriate actions to take.

  • Work collaboratively and seamlessly with staff to identify new potential foundation, individual, private, corporate, school and other organization partners.

  • Solicit grants, gifts, and sponsorships from new and continuing partners.

  • Research and assist in developing plans for expanding the San Juan Bay Estuary Program’s presence.

  • Supports in the development and submission of reports submitted by the Executive Director to the Management Conference of the San Juan Bay Estuary Program.

Supporting Citizens as Volunteers

  • The Coordinator is the facilitator, provider and manager of volunteer service to all the programs and activities of the entity.     

  • The Coordinator is a team worker and is in constant communication with hers or his co-workers to supply the need of volunteers for programs such as habitat restoration, water quality monitoring, education, administration, and others.  

  • In charge of the development of volunteer job descriptions, recruiting, and evaluation processes as needed by the staff, contractors, and stakeholders of the organization, and as defined by annual work plans.

  • Develops and updates a volunteer manual with general information about the organization, volunteer opportunities, safety protocols, and other information.   

  • Maintain a database with information regarding volunteers’ mailing information and interests.

  • Organizes recognition activities for the volunteers.

  • Coordinates informational sessions and workshops to inform citizens on opportunities to volunteer.

Outreach and Citizen Science  

  • Citizen Science activities (habitat restoration, water quality monitoring, and others) are at the heart of the organization, and will be implemented by the Coordinator in collaboration with the Scientific Director.  

  • Coordinates, organizes and executes all outreach activities according to the annual work plan.  

  • Coordinates and participates in the Citizen Advisory Committee and ad hoc committees meetings.

Comprehensive Conservation Management Plan

  • Updates the actions of Outreach and Public Participation of the CCMP.

  • Advises the Executive Director on effective strategies to implement the actions, and the need of new CCMP actions.

  • Coordinates the CAC meetings, keeps evidence of attendance, agendas and minutes.   

POSITION QUALIFICATIONS AND KNOWLEDGE:

Education and Experience:

  • Bachelor’s in education, biology, or environmental science related field, and at least four years of experience in the field. A Masters degree is desired, but not required.

  • Strong communication skills both verbal and writing. Copy editing experience is desired.

  • Must have documented successful partnership cultivation experience and a keen understanding of fundraising/income development.

  • Strong computer and analytical skills.

  • Experience working on interdisciplinary teams as well as independently.

  • Experience working in the San Juan Bay Estuary or with partners in the region is preferred.

  • Experience with project management

Job Knowledge and Skills:

  • Strong performance orientation and skillful strategic thinking. Establishes clear expectations and continuously measures performance.

  • The ability to work through stringent deadlines with acute attention to detail is required. Maintains focus on priorities.

  • Self-starter with the ability to manage time effectively.

  • Demonstrates excellence in both oral and written communications. Knowledge of external communications and cultivation techniques are essential.

  • A high degree of integrity in dealing with confidential donor, supported family and financial information.

  • Ability to coordinate all aspects of an event including - logistics, correspondence, financial reports and printed materials.

  • Ability to coordinate and lead committee meetings.

  • Proficiency in Microsoft Office.

  • Bilingual; English and Spanish.

Send an email with resume to Brenda Torres, Executive Director of the San Juan Bay Estuary Program at Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo. by November 22, 2017.

Contact: Brenda Torres

Salary: Based on experience

E-Mail: Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo.

Website: www.estuario.org

 

CONVOCATORIA PARA COORDINADOR DE PROYECTOS SUSTENTABLES

LA CORPORACIÓN PARA LA CONSERVACIÓN DEL ESTUARIO DE LA BAHÍA DE SAN JUAN,

ANUNCIA CONVOCATORIA PARA UN (1) COORDINADOR DE PROYECTOS SUSTENTABLES

 

El Programa del Estuario de la Bahía de San Juan se encuentra en el proceso de reclutar un Coordinador de Proyectos Sustentables por contrato para el año fiscal federal del 30 de julio de 2017 al 30 de septiembre de 2017.  El contrato puede ser extendido a 30 de septiembre de 2018, de cumplir con expectativas del Programa del Estuario.

Responsabilidades:

  1. Conceptualizar, evaluar y promover proyectos de infraestructura verde en comunidades dentro de la cuenca hidrográfica del Estuario de la Bahía de San Juan.

  2. Coordinar, asistir y trabajar en proyectos educativos y comunitarios tales como: jardines pluviales, huertos escolares, rehabilitación de espacios urbanos baldíos, iniciativas de turismo comunitario, inventarios participativos de biodiversidad, festivales escolares o de base comunitaria entre otros.

  3. Proveer charlas educativas a distintas audiencias (estudiantes, familias, maestros), sobre los temas de infraestructura verde urbana, sustentabilidad, conservación, biodiversidad, cambio climático, ecosistemas y agua.

  4. Coordinar y ofrecer talleres a distintas audiencias en el Centro del Estuario ubicado en el Viejo San Juan y manejar la Biblioteca del Estuario, Biblioteca Pedro Gelabert.

  5. Desarrollar currículos ambientales para el adiestramiento profesional de voluntarios.

  6. Promover campañas para la sustentabilidad del estuario.

  7. Asistir al equipo del Programa del Estuario en los proyectos de sustentabilidad y tareas asignadas.

  8. Monitorear el impacto de su trabajo a través de administración de cuestionarios y elaboración de informes escritos de las actividades realizadas.

 

Educación y experiencia:

  1. Poseer estudios en una universidad acreditada en una de las siguientes áreas o combinación de ellas: Arquitectura Paisajista, Ingeniería, Pedagogía, Ecología Social, Planificación Urbana/Ambiental, Geografía Urbana/Ambiental;

  2. Experiencia en proyectos de infraestructura verde, sustentabilidad, trabajo con comunidades y grupos escolares;

  3. Experiencia y capacidad en el desarrollo de propuestas federales, estatales y corporativas en el campo de la sustentabilidad e infraestructura verde;

  4. Experiencia ofreciendo charlas educativas y/o recorridos interpretativos.

  5. Experiencia redactando, diseñando y evaluado actividades educativas alineadas al currículo educativo del Departamento de Educación en las áreas de ciencias y estudios sociales.

  6. Capacidad para comunicarse en inglés y español (oral y escrito);

  7. Poseer un automóvil y computadora.

Presupuesto:

Compensación del contrato será discutido y determinado según las credenciales y experiencia del candidato.

Fecha límite - correo electrónico:  

  • 26 de julio de 2017:  fecha límite para someter su resumé y carta de presentación.

  • 27 al 29 de julio de 2017:  selección de candidatos y candidatas para entrevistas y contrato.

  • 31 de julio de 2017:  comienza el contrato de tener todos los documentos en orden.

Debe enviar su resumé y una carta de presentación a la siguiente dirección: Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo..

La Corporación para la Conservación del Estuario de la Bahía de San Juan es un patrono que apoya las políticas de Acción Afirmativa y de Igualdad de Oportunidades. 

 

 

REQUEST FOR PROPOSAL

DESIGN AND WEBSITE DEVELOPMENT

The San Juan Bay Estuary Program is soliciting a Request for Proposal (RFP) from a qualified firm or individual to design its website.  Submissions required by Friday, July 21, 2017.

 

PROJECT OVERVIEW

The San Juan Bay Estuary Program (SJBEP) is currently seeking a firm or individual to develop its corporate website to inform about the programmatic activities and scientific studies performed for the restoration of the San Juan Bay Estuary System. This platform will promote the SJBEP and inform thousands of people of its activities, workshops and everything related to the conservation of the Estuary. The core of the SJBEP are: wildlife and habitat, science, community involvement, water quality and education.

ABOUT SJBEP

Founded in 1993, the San Juan Bay Estuary Program is an environmental conservation organization. Their mission is to protect the San Juan Bay Estuary, the meeting point of the water from rivers with the ocean in eight municipalities. These are Bayamón, Carolina, Cataño, Guaynabo, Loíza, San Juan, Toa Baja and Trujillo Alto. Our organization protects the Estuary coast and the flora and fauna in risk of extinction in this area. The organization is committed to educate next generations that must face the environmental and social problems in the future. Our objective is to equip citizens with information, field experience and workshops to bring our community a better social justice perspective.

REQUIREMENTS

The current SJBEP’s website uses the software Joomla! the candidate must be able to work with this software to maintain the website platform. Suggestions about a new software may be considered. We are an active organization that has several weekly activities, which should be properly documented through such web platform to effectively engage and inform its audience. The candidate shall provide a proposal, in accordance with the terms and conditions set in this document, to provide website design, development and ongoing maintenance services to the San Juan Bay Estuary Program that may include, but are not limited to:

  • Development of a plan for the website with input from internal team maintaining the existing URL

  • Build website based on an approved design by our internal team while keeping all the existing content

  • Development of strategic plan for organizing content to engage visitors  

  • Create and build appropriate content (e. g. environmental, scientific, social content)

  • Able to design the website in English and Spanish

  • Design and CMS must allow for easy changes to site navigation, images, listings and overall content

  • Ensure website is fully operating and conduct user testing prior to launch

  • Provide long term support to the website, CMS maintenance

  • Complete all the tasks and meet the deadlines

  • Redesign of www.estuario.org to create a pleasing yet refreshing experience that includes the following features, elements and functionality:

 

  1. Intuitive and attractive design: clean design, easy to navigate and visually organized

  1. Able to navigate the website in a mobile version

  1. Support high resolution media (images and video)

  1. Website must be safe and secure with HTTPS. Website must be fast loading with a balance of text and graphics

  1. CMS Maintenance

  1. A blog platform that provides ability for administrator to review and approve posts from guest writers

  1. Social sharing tools that allow to post seamlessly between the website and our social media pages like Facebook, among others

  1. Engage in innovative ideas to attract more visitors to our website

  1. Integration of social media feeds, (e.g., Facebook, Instagram, Twitter, YouTube and Pinterest,) within the homepage and other key pages for example: tags and hashtags

  1. Manage entries to the website, advertisements, announcements via hyperlinks

  1. Interactive destination maps that enable a user to search by region or by interest category (e.g. news, library, water quality monitory, events)

  1. Monitor events announcements and volunteer sign up

  1. Ability to upload photos and videos (or any other multimedia) for approval by the site administrator and ability to remove ones that violate terms of service

  1. Manage downloadable content such as PDF documents, photos, among others

  1. Manage contact forms (e.g. volunteer sign up and library services)

  1. Can display changing photographs and video content on the homepage and other landing pages

  1. Has functionality to support slideshows

  1. Displays correctly in all major browsers

  1. Displays a visually appealing and organized homepage

  1. Utilizes a good search engine, develop the best connection between tabs, links, and information

  1. Design a website map for better browsing

  1. Manage trends, page views and hits, web traffic analysis, platforms, areas of interests and maintain a single database of users

The SJBEP will provide:

  • Deliver content for integration into new site

  • Specifications and feedback

  • Photos, videos from our activities

SUBMISSION REQUIREMENTS

To be considered responsive, a proposal must contain the following, prefaced by a table of contents, referenced by number and in the order below.  If a proposal fails to meet a material requirement of the RFP, or if it is incomplete or contains irregularities, the proposal may be rejected.

  1. A brief description of the history and organization of the bidder’s firm, and of any proposed sub Vendor.

  2. Copies of business licenses, professional certifications or other credentials, together with evidence that bidder, if a corporation, is in good standing and qualified to conduct business in Puerto Rico.

  3. Qualifications, background and experience of the project director and other staff proposed to work on the project.

  4. Identification of at least three (3) prior websites developed by the bidder within the past three (3) years.  Include references with contact information for each.

  5. A general description of the techniques, approaches and methods to be used in completing the project.

  6. A description of the chronology for completing the work, including a time line and deadlines for each task.

  7. A detailed, itemized cost proposal. Indicate the estimated number of hours needed and a fixed-bid amount for each set of deliverables: Discovery and Assessment, Requirements Gathering, Concept and Design, Integrations, Browser/Platform cross-compatibility Support, Project Management and Implementation. A written acknowledgement of the acceptance of the Contracting Requirements set forth in section IV of this RFP. Specific terms may be reserved for future negotiation, but must be clearly identified and reasons given for the reservation.

Submissions to this RFP are due by Friday, July 21, 2017.

To hand delivered the proposal please visit the San Juan Bay Estuary Center located at 265 Calle San Francisco, Old San Juan, Puerto Rico.

To send the proposal by e-mail please contact [Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo.] with the subject: Website Design and Development.

Questions concerning this RFP should be directed to the e-mail [Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo.] no later than 3:00 pm on Friday 14, 2017.  Please call us at 787-725-8165.

EVALUATION CRITERIA

 

Percentage

OVERALL EXPERIENCE

Our evaluation will include a detailed assessment of your previous experience with website design and development. The candidate must be able to present previous experience evidence with at least two (2) examples of previous web design.

30%

CREATIVITY

Our team will evaluate if you meet the standards to redevelop a website. Provide the website with a modern and new perspective for future visitors.

20%

FAMILIARTIY AND KNOWLEDGE OF OUR PROGRAM

Our evaluation will include our assessment of your understanding of our organization and how well you can manage the information provided by our internal team.

20%

INITIATIVE AND PLANNING DEVELOPMENT

Our evaluation will include an assessment of how well you bring ideas, plans and managing for our website.

20%

BUDGET APPROACH/COST EFFECTIVENESS

Provide quality services that meets our determined standards. Effective delivery in relation to your budget allocation.

10%

Total

100%

REQUEST FOR PROPOSAL (RFP)

Improvement of the run-off waters disposal drainage at
Manuel Elzaburu Intermediate School in Canteras Ward

I. INTRODUCTION

The San Juan Bay Estuary Program and it’s a non-for-profit organization, the Corporation for the Conservation of the San Juan Bay Estuary, hereinafter called “the Program”, requests proposals from qualified firms to construct bio trenches to improve run-off waters disposal drainage problems at Manuel Elzaburu Intermediate School, in Canteras Ward, as well as to provide partial enhancement of an existing adjacent wetland.

A scope of work (Section V) is included to assist interested firms, hereinafter called “the Contractor”, in the preparation of a proposal for performing the implementation of the study. The Contractor should not be limited by this general scope of work but must address all of the solutions and work products called for in this Request for Proposal (RFP). Failure to submit information in accordance with the requirements and procedures established in this document may be cause for disqualification. A Mandatory Informative Meeting and Project’s Site Visit will take place in order to broaden the potential Contractor’s understanding and knowledge on the Program and study background and needs.

II. PROGRAM OVERVIEW

In 1992, the San Juan Bay Estuary (SJBE) was nominated to join the Environmental Protection Agency’s (EPA) National Estuary Program (NEP). The EPA accepted the nomination and designated the SJBE as an estuary of “national significance”. The SJBE was the first and remains to be the only tropical estuary system to be included in the NEP. The San Juan Bay Estuary Program was created to coordinate and ensure the implementation of the 49 actions
established in its CCMP. These 49 actions focus on the restoration and conservation of the water bodies and other habitats found in the system and its watershed.

The San Juan Bay Estuary ecosystem is comprised by the San Juan Bay and a number of smaller channels and lagoons. Some of these bodies of water include the San Antonio Canal, Condado Lagoon, San José Lagoon, Los Corozos Lagoon, Suárez Canal, Torrecilla Lagoon, and the Piñones Lagoon as well as the interconnecting Martín Peña and San Antonio Channels and the Suárez Canal (See Figure 1). Fresh water flows into the system from the creeks and rivers in the watershed, including the Puerto Nuevo River, Juan Méndez Creek, San Antón Creek, Blasina Creek, and the Malaria Canal. During extreme flood events, fresh water is also received from the Río Grande de Loíza. Ocean water enters the system through three openings: Boca del Morro, El Boquerón at the Condado Lagoon, and Boca de Cangrejos.

The SJBE system is also defined by small isolated creeks and canals as well as upland areas that drain into the estuary waters described above. The watershed or drainage basin is relatively small (< 97 square miles (251 km2). It extends above a broad, flat coastal plain and consists of 83 square miles (215 km2) of land and 14 square miles (36 km2) of water. Eleven square miles, (28 km2) or about 12% of the basin are covered with fill. Parts of eight municipalities join to form the estuary’s watershed: Toa Baja, Cataño, Bayamón, San Juan, Guaynabo, Carolina, Loíza, and Trujillo Alto. Land uses and activities in these areas are closely linked to water quality impacts and the degradation of habitat in the estuary.

Figure 1. The San Juan Bay Estuary watershed and water bodies.

III. PROJECT DESCRIPTION

The goal of the project is to construct bio trenches to improve run-off waters disposal drainage problems at Manuel Elzaburu Intermediate School, as well as to provide a first stage grass low land partial enhancement for an existing wet land by redirecting the school backyard runoff. The proposed works will help to restore the natural conditions of the area which is a very significant contributor to the Martin Peña Channel and to the San Juan Bay Estuary System while providing physical conditions that will allow the flourishment of socio economic projects oriented to its natural conditions.

With the execution of the project we expect from the Contractor to:

• Improve drainage conditions of the existing run off water disposal at the south-east yard of the Manuel Elzaburu School.
• Provide better environmental and resilience values using filtering trenches within the west and north yards of the school.
• Redirect runoff waters to the existing low land (as naturally expected), improving the performance of the existing south-west yard drainage system.

IV. PROJECT LOCATION

The proposed project location is at the central part of the “Peninsula de Cantera”, Manuel
Elzaburu Intermediate School, Santurce ward, San Juan, PR.
The Puerto Rico Planning Board site locator and descriptor provides the following information: Coordinates (Nad 83 system): X: 241894.0919 Y: 266546.4883
Flood Zone (FEMA): Zone “X”
Geologic Soils: N/A
“Distrito de Calificación”: SU (as per municipality of San Juan)

V. PROJECT SCOPE OF WORK

The Contractor will be selected based on responses to this RFP through assistance to the Mandatory Informative Meeting, Project’s Site Visit, and the proposal document. The Contractor will serve as a resource on scientific/technical issues and assist in the tasks described below (within the estimated timeframes). The SJBE Program’s Staff, the Scientific and Technical Advisory Committee (STAC), and the Company for the Integral Development of
Cantera's Peninsula will be involved in the project but, as described in the requested services, the
Contractor will have lead responsibility for the detailed functions.

The Project Scope of Work is to mitigate the runoff waters disposal problems that exist at the Manuel Elzaburu School. As of this proposal date, the main entrance and the school’s north-east yards are susceptible to drainage problems caused by under-capacity of the existing drainage disposal system. As the proposed project helps to mitigate the immediate situation caused by the runoff water drainage problems it will enhance greatly its resilience capacity providing as well

better hydraulic capacity and water quality standards for the surrounding bodies of water to the its northern boundary.

Selected contractor shall provide survey studies, engineering drawings, permits as required including tree removal at the west boundary, construction works and final as built drawings. The project award will consider the contractors capacity to design and construct in compliance with the regulatory agencies and acceptable engineering practices as required by local and federal guidelines and as required by construction codes.

Contract and financial matters under a design-build agreement will be managed by the Corporation for the Conservation of the San Juan Bay Estuary Program. The Company for the Comprehensive Development of the Cantera Peninsula will provide in kind services for inspection-management for the project execution and will cooperate with the SJBEP during the RFP bidding process and final award.

For additional details see project pre-engineering concepts to be developed as part of the RFP to comply with this project scope (Attached).

VI. REQUESTED SERVICES

1. Preliminary Studies

Due diligence studies expected to be necessary for the improvements are land survey and topography, flora and fauna assessment, improvements to control mosquitoes at channels and wet lands, and hydraulics analysis for pipes and open channels.

2. Planning and Design Services

Planning and design services includes the necessary meetings with the owner’s representatives to
approve final design and submittal for permitting agencies and its approval.

3. New Underground Infiltration Trenches and Earth Channels

Underground infiltration trenches will provide significant run off water management technics. The replacement of the existing soil for gravel will add from 5 to 40% more void volume for water retainage capacity as well as increased percolation rate

The inclusion of a drainage perforated pipe will serve as the main conductor of no percolated water to an existing earth channel. The additional retention, as well as the additional percolation capacity will serve as a remedial action speeding up the time for recovery during significant rain events that may raise water levels around the property.

Trenches to be excavated will be approximately 30” w x 40” d x approximately 500 linear feet to be backfilled with ¾” crushed stone lined with geotextile for one or two perforated 12” pipes. The trenches will be directed to the existing earth channel that feed up the marshlands located at the north-west boundary of the school’s land lot.

At the earth channel to be improved, bio filtering and retention will be aimed in such a way that enhancement techniques to the existing low land area is attained. This includes mosquitoes control by vegetation and biological means. Bio improvement of the existing earth channel at the north side of the project consist of geometrical and vegetation improvements. This action will provide better management of the run off waters and will provide shelter to low grassland
species restoring the natural conditions of the area.

Proposed channel will have a trapezoidal section 2 to 3-foot-deep and approximately 280 feet long. Revetment of its bottom is expected to be 6” diam. stone and its banks is plants to control undesirable weed grow.

Environmental and resilience value of the area will be the designer’s main goals. Refer to pre- engineering concepts details for additional information.

VII. PROPOSAL REQUIREMENTS

The Project Proposal should address the following items in a concise and yet
complete manner and offer all the necessary information for the evaluation of your proposal:

1. Project objectives and goals.

2. Proposed detailed methodology.

3. Identification of all tasks to be completed by subcontractors and a detailed budget.

4. A listing of any special skills, innovative concepts for projects and/or any cost control methods proposed for this project.
5. If more than one individual will be involved, a description of the organization of your project team, including information of the individuals that will perform each function and their level of experience and education. Identify the person who will be responsible for the completion of the project.
6. The dates you will be able to start and finish your project, as well as a detailed time frame regarding reports, milestones and/or specific activities.
7. Other issues or information relevant to your proposal.

8. Copy of the Department of State certification to do business in Puerto Rico.

9. A certification of compliance with all federal and state laws to conduct business in

Puerto Rico shall be included in your proposal.

VIII. OTHER GENERAL REQUIREMENTS FOR SUBMITTING PROPOSALS TO THE PROGRAM

1. Proposals shall include a Statement of Qualifications; Experience of the potential Contractor in similar work, facilities, senior personnel qualifications, number and qualification of junior personnel.
2. Budget for materials, expenses and other items must be detailed.

3. Projects must include a reporting plan and final document. Other documents such as brochures, graphs, posters or visual materials are encouraged.
4. Proposals will be evaluated by an advisory committee who will make the final decision.

5. The potential Contractor should present to the advisory committee a brief Powerpoint® presentation about the services proposed. After submission of the proposal, the Program will contact the potential Contractors to establish the date of the presentation.

IX. PRE-SUBMITTAL ACTIVITIES

A. Informative Meeting and Project’s Site Visit

An informative meeting and site visit will be held on July 6, 2017 at 9:00 a.m. in the Company for the Integral Development of Cantera's Peninsula Offices. Both activities (Informative Meeting and Project’s Site Visit) are mandatory for the Proposal to be accepted. It will be the only opportunity to directly discuss and clarify with the Program’s staff any questions potential Contractors may have regarding the RFP.

B. Questions Concerning Request for Proposals

All questions prior to the Informative Meeting and Project’s Site Visit should be held until the meeting takes place so that all potential Contractors may benefit from a question and answer discussion.

C. Revision to the Request for Proposals

The Program reserves the right, at its sole discretion, to:

• Cancel this RFP at any time.
• Revise the RFP prior to the date that Proposals are due. Revisions to the
RFP shall be mailed to all potential Contractors to whom the RFP was originally distributed to and those who notified the Program in writing of their interest in submitting a Proposal.
• Extend the date by which the Proposals are due.

X. SUBMITTAL REQUIREMENTS

For a proposal to be considered for evaluation, potential Contractors must follow the specifications below:

A. One executed original Proposal, clearly marked on the cover, three (3) copies of the
Proposal, and one electronic version of the Proposal shall be submitted.

B. Potential Contractors must submit their proposal no later than 4:00 p.m. on July 21,
2017. Late proposals, proposals delivered by facsimile, or proposals from entities that did not attend both the Mandatory Informative Meeting and Project’s Site Visit will not be accepted. No exceptions will be granted regardless of reason or circumstance.

C. Proposals should be mailed to:

San Juan Bay Estuary Program
PO Box 9509
San Juan, Puerto Rico 00908-9509

Or delivered to:

Programa del Estuario de la Bahía de San Juan
Calle San Francisco 265
Viejo San Juan.

The Proposal must be submitted in a sealed package with the following information clearly marked on the outside of each package:

• Name of potential Contractor

• Request for Proposal Title

• Package Number (e.g., 1 of 3, 2 of 2, etc.)

• The word "PROPOSAL" written in red.

D. Failure to comply with the requirements of this RFP may result in disqualification.

XI. EVALUATION CRITERIA

Qualified potential Contractors will be short-listed and the final selection will be made by an advisory committee. The criteria that will be used to evaluate the Proposals will be:

1. Comprehensiveness of the proposal*.

2. The individual or firm’s experience and history of performance on similar projects,

regarding such factors as quality of work, cost control, and ability to meet schedule.

3. Adequacy of technical staff, as demonstrated by experience, education, and potential project role.
4. The firm or individual’s understanding of the services required by the Program.

5. Proposed costs*.

6. The organization and scheduling of the project requirements.

7. Knowledge and ability to comply with federal procurement standards and grant regulations.
8. The professional quality of the Project Proposal: conciseness, clarity, and thoroughness of presentation.
9. Project Manager accessibility.

10. Ability to complete project in a short period of time*.

* Criteria that will receive more attention during the evaluation.

XII. CALENDAR OF EVENTS

The Program anticipates that the process for nominating and selecting a vendor, and awarding the contract, will be according to the following tentative schedule:

RFP Release: June 24, 2017

Informative, Final Scope and Deliverable Meeting: July 6, 2017

Project’s Site Visit: July 6, 2017

Proposal Due Date: July 21, 2017

Award Notification: July 28, 2017

Contract sign: August 4, 2017

IMPORTANT: The Contractor should be able to complete all the Deliverable Components

(Section IV) for December 2017.

XIII. SPECIAL CONDITIONS

1. Reservations

This RFP does not commit the Program to award a contract, to defray any costs incurred in the preparation of a Proposal pursuant to this RFP, or to procure or contract for work.

2. Public Records

All Proposals submitted in response to this RFP become the property of the Program and public records, and as such may be subject to public review.

3. Right to Cancel

The Program, at its sole discretion, reserves the right to cancel this RFP for any or no reason, in part or in its entirety, including but not limited to: selection schedule, submittal date, and submittal requirements. If the Program cancels or revises the RFP, all potential Contractors will be notified in writing by the Program.

4. Additional Information

The Program reserves the right to request additional information and/or clarifications from any or all potential Contractors to this RFP.

5. Public Information

Selection announcements, contract awards, and all data provided by the Program shall be protected from public disclosure. Consultants desiring to release information to the public must receive prior written approval from the Program. The Program, at its sole discretion, shall determine the release and disclosure of information related to this RFP and any final work products as a result of this.

XIV. ATTACHMENTS:

1. TECHNICAL RFP SHEET

2. PROPOSAL RFP SHEET